Efficiency is the Key to a Stress-Free Business –
The key is automation.
Shopping carts and membership sites automate your sales and content delivery. The first place to begin is an email autoresponder. Then add a calendar app to help you keep your day in order. Having an app like Calendly.com can end the frustrating back and forth of setting appointments when you give them one specific link that connects them to your calendar.
Not only does automation save you time, but it helps ensure quality and consistency as well. Just imagine how confusing it would be to your customers if you didn’t have a shopping cart but instead sent them an invoice for every purchase, and each invoice was a different cost. Or what if your 16-week group coaching course sometimes arrived by email, sometimes in your Facebook group, and sometimes not at all?
Now, these might seem like silly, over-the-top examples, but this is why automation tools exist—to keep everything running smoothly and as expected.
Can you automate everything? No. But you can implement this same level of efficiency and consistency by creating systems and workflows.
Document Everything
What would happen if your project manager or executive VA were no longer able to work? Could you easily (and quickly) train someone else to take over? For too many small business owners, the answer to that question is a definitive NO.
When all the instructions for completing a task reside only in one person’s head, you’ve set yourself up for catastrophe. Sure, in the event that someone becomes ill or wins the lottery, you would probably recover, but how long would that take?
Rather than risk struggling with logins and procedures, make it a point to document every task in your business, from how you manage your email to how a new product is launched. That way, if your best VA decides to elope with her Prince Charming, another team member can step in and cover for her.
Seek Out More Efficient Systems
Just because grandma always kneaded her bread by hand doesn’t mean that’s still the best way to do things today. Now that new stand mixer takes all the work out of bread making while still keeping the flavor in.
Where can you make your business more efficient while still keeping the personality and brand your clients love and trust?
Consider:
- A hosted help desk solution with “canned responses” to the most common questions. Click a button and answer in seconds instead of typing a 3-paragraph response.
- Document templates ensure everything is formatted in a way that matches your brand and will save you hours on every worksheet, resource guide, and even sales page and blog post.
- Duplicate your repeatable projects inside your project management system, change the dates and key details, and instead of spending 30 minutes assigning tasks to your team, you’ll spend 30 seconds.
It might also be time to upgrade your tools if your use is no longer as efficient as it could be. For example, if your autoresponder can’t move customers from one email funnel to another based on their behavior, you’re missing out on sales. Consider upgrading to Active Campaign, Ontraport, or even Infusionsoft to make your sales process more automated.
Take a look at your business and the tasks you and your team perform every day. Where can you be more efficient? What tools would help you maximize your time? Making changes in these areas will add hours to your day and greatly reduce your overwhelm and stress levels as well.
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